In university engineering projects, completing the initial construction is just the beginning. Ongoing maintenance and repairs are necessary for years or even decades afterward, effectively turning this into a continuous cycle of projects. Auditors must also oversee the funds allocated for each repair and renovation phase.
Traditionally, operation and maintenance management at universities suffers from a lack of proper planning. Smaller repair and renovation tasks are often delegated to campus construction teams. While these teams excel at executing construction work, they tend to fall short in standardizing procedures, accurately preparing pre-settlement statements, and effectively managing change orders. Furthermore, the conventional process relies heavily on paper documentation, making it difficult to verify work quantities. This, in turn, hampers the standardization, accuracy, and efficiency of audit processes.
The BIM models created by universities for new construction projects can be directly utilized during the operation and maintenance stages. For older existing buildings, BIM models are gradually developed until all buildings and ancillary facilities across the entire campus are integrated into a comprehensive BIM management platform. This platform supports efficient operation, maintenance management, and engineering audits.
By leveraging BIM technology, departments such as the Logistics Management Office and Infrastructure Department can closely monitor construction progress, simplifying the auditors’ task of verifying project quantities. For instance, during an office renovation in a particular college, tasks like partition installation, ceiling fitting, and wall painting were performed. Auditors on site did not need to manually measure each element; instead, they calculated the required quantities directly from the BIM model using tools such as “block diagram output” based on the renovation location. The software automatically handled complex deductions, saving auditors considerable time and enhancing the accuracy of their calculations.
Once the quantities are calculated, they can be imported into BIM pricing software to retrieve quotas and market prices for each task category. This makes the settlement and audit process transparent and straightforward. Each repair and renovation project is recorded within BIM, providing valuable data for auditors to assess and summarize the investment benefits of the funds spent.
Using BIM as a central link across various campus departments enables full process tracking and auditing of engineering projects. The systematic storage and transmission of information ensure that project implementation and audits are conducted in an organized, standardized, and efficient manner.
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